Purchasing and Contract Management Specialist

Who We Are

The IMA Group is a world leader in the design and manufacture of automatic machines for processing and packaging pharmaceutical, cosmetic, food, tea and coffee products, as well as in industrial process automation. We are constantly focused on innovation: through significant investments in R&D and ongoing dialogue with customers, local communities, and the supply chain, we promote an environmentally conscious approach aimed at achieving sustainable development. Our history is marked by steady growth, also supported by continuous investment in people and skills development. With more than 7,000 employees 59% in Italy and 41% worldwide we are present in over 80 countries.

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The Role

• Manage the entire procurement process supporting production activities, with a particular focus on creating Purchase Requisitions (PRs), issuing and monitoring Purchase Orders (POs), verifying order confirmations, and maintaining ongoing communication with external suppliers.
• Handle the administrative and operational management of contracts and related purchase orders.
• Periodically review the hours reported by internal departments (Engineering, Assembly, etc.) and ensure the correct allocation of associated costs.
• Collaborate with various departments (Controlling, Engineering, Assembly, Sales, etc.) to monitor orders, perform data analysis, and support monthly production order closing activities, ensuring the proper progress of all related tasks.

Experience & Skills

• At least 2–3 years of experience in a similar role, preferably within a manufacturing environment.
• Excellent knowledge of the Microsoft Office Suite, particularly Excel for data analysis, monitoring, and management activities.

What Will Set You Apart

• Good command of the English language, both written and spoken.Familiarity with ERP systems, preferably SAP.
• Strong attention to detail, accuracy, and organizational skills, especially in handling administrative and operational tasks.
• Good interpersonal and communication skills, with the ability to collaborate effectively with both internal and external stakeholders in a cross-functional environment.

Compensation Package

What We Offer

• GLOBAL ENVIRONMENT: dynamic, flexible, avantguarde in a multinational and multicultural context.
• DIVERSITY & INCLUSION CULTURE: promoted through the Corporate Code of Ethics and dedicated programs.
• CONTINUOUS LEARNING: as a strategic asset for the development and motivation of people.
• WELLBEING: flexible working, health insurance, are just some of our initiatives to support the well-being of people and their families.

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IMA IS AN EQUAL OPPORTUNITY EMPLOYER